Roles and permissions

Voxifly's role-based permission system allows you to control access and maintain security in your team. Learn about available roles and their permissions.

Role types

Owner

• Full control: All permissions and settings
• Billing access: Manage subscription and payments
• Member management: Invite, remove, change roles
• Account deletion: Can delete the entire account

Admin

• Project management: Create, edit, delete projects
• Settings access: Modify project configurations
• Member management: Invite and manage members
• No billing access: Cannot modify subscription

Member

• Project access: View and contribute to projects
• Issue management: Create, edit, vote on issues
• Limited settings: Basic project interactions
• No admin access: Cannot modify project settings

Permission matrix

Detailed permissions

Feature-specific permissions

• Project creation: Owner and Admin only
• Project editing: Owner and Admin only
• Project deletion: Owner and Admin only
• Issue management: All roles can manage issues
• Billing management: Owner only
• Member management: Owner and Admin only

Role assignment

Assigning roles

1. During invitation: Assign role when inviting
2. After invitation: Change role after invitation
3. Role promotion: Promote members to higher roles
4. Role demotion: Demote members to lower roles

Role changes

• Immediate effect: Role changes take effect immediately
• Permission updates: Permissions update automatically
• Notification: Members notified of role changes
• Audit trail: Role changes are logged

Role hierarchy

• Owner: Highest level, full control
• Admin: Mid-level, project management
• Member: Basic level, project contribution
• Inheritance: Higher roles inherit lower permissions

Permission management

Permission categories

• Account permissions: Account-level access
• Project permissions: Project-level access
• Issue permissions: Issue-level access
• Billing permissions: Billing-level access

Permission inheritance

• Role hierarchy: Higher roles inherit lower permissions
• Team permissions: Team members inherit team permissions
• Project permissions: Project-specific overrides
• Global permissions: Account-wide settings

Permission auditing

• Permission logs: Track permission changes
• Access logs: Monitor user access
• Action logs: Record user actions
• Security alerts: Notify of suspicious activity

Security considerations

Access control

• Principle of least privilege: Grant minimum necessary access
• Role clarity: Define clear role responsibilities
• Permission consistency: Use consistent permission patterns
• Regular review: Audit permissions regularly

Data protection

• Sensitive information: Protect confidential data
• User privacy: Respect user privacy rights
• Data access: Control who can access data
• Data export: Manage data export permissions

Security best practices

• Default deny: Deny access by default
• Explicit grants: Explicitly grant permissions
• Regular audits: Review permissions regularly
• User education: Train users on security

Role management

Creating custom roles

• Role definition: Define custom role requirements
• Permission assignment: Assign specific permissions
• Role testing: Test role functionality
• Role deployment: Deploy custom roles

Role templates

• Standard roles: Use standard role templates
• Custom templates: Create custom role templates
• Template sharing: Share templates across projects
• Template updates: Update templates as needed

Role documentation

• Role descriptions: Document role responsibilities
• Permission lists: List role permissions
• Usage guidelines: Provide usage guidelines
• Best practices: Share best practices

Best practices

Role design

• Clear roles: Define clear role responsibilities
• Appropriate permissions: Grant appropriate permissions
• Role consistency: Maintain role consistency
• Role scalability: Design roles for scalability

Permission management

• Regular review: Review permissions regularly
• Permission audits: Audit permissions
• Security training: Provide security training
• Incident response: Plan incident response

User experience

• Clear permissions: Make permissions understandable
• Helpful errors: Provide clear error messages
• Permission requests: Allow users to request access
• Graceful degradation: Handle permission errors gracefully

Advanced features

Conditional permissions

• Time-based: Permissions that expire
• Location-based: Geographic restrictions
• Device-based: Device-specific permissions
• Context-based: Situation-dependent permissions

Permission delegation

• Temporary access: Grant temporary permissions
• Delegation chains: Allow permission delegation
• Approval workflows: Require approval for access
• Escalation procedures: Handle permission requests

Integration permissions

• API access: Control API permissions
• Webhook permissions: Manage webhook access
• Third-party integrations: Control external access
• Data sharing: Manage data sharing permissions

Troubleshooting

Common issues

• Permission denied: User lacks required permissions
• Access errors: Configuration problems
• Role conflicts: Conflicting role assignments
• Inheritance issues: Permission inheritance problems

Debugging permissions

• Permission checker: Test user permissions
• Access logs: Review access attempts
• Role verification: Confirm role assignments
• Configuration review: Check permission settings

Resolution steps

1. Identify issue: Determine permission problem
2. Check configuration: Verify permission settings
3. Test permissions: Use permission checker
4. Adjust settings: Modify permissions as needed
5. Verify fix: Confirm issue resolution

Next steps

• [Account types] - Personal vs team accounts
• [Team management] - Invitations and members